By registering to participate in an Event managed by Black Sheep Events (“the Organiser”), you (“the Participant”) agree to be bound by these Terms and Conditions (“Terms”).

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1.           Allocation of Preferences

The Organiser will use reasonable endeavours to allocate selected participation preferences. In the event a selected item is unavailable, the Organiser will contact the Participant as soon as practicable to advise of the unavailability and discuss suitable alternative options. No alternative allocation will be confirmed without consultation with the Participant.

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2.           Right of Refusal

The Organising Committee reserves the absolute right, at its sole discretion, to accept or decline any application for participation without being required to provide a reason.

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3.           Participation Payment Terms

All participant invoices are payable upon receipt of a tax invoice. Sponsorship or advertising entitlements will not be confirmed until payment is received in full.

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4.           GST:

All prices quoted in the Sponsorship Prospectus are exclusive of Goods and Services Tax (GST).

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5.           Participant Cancellations and Refunds

All cancellations must be submitted in writing and are strictly non-refundable unless the cancelled sponsorship or exhibit space is resold. Where resale occurs, a refund less a 10% administration cancellation fee will be payable only after the replacement Participant has executed an agreement and paid all applicable fees in full.

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6.           Insurance

Participantsmust maintain current public and product liability insurance. A valid Certificate of Currency must be provided on request. Failure to provide evidence of insurance may result in refusal of access to the exhibition area.

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7.           Program and Promotional Acknowledgement

Participant acknowledgement in the Event Program and associated promotional materials is subject to the date of booking, receipt of required materials (including logos), and production timelines. The Organiser accepts no liability for omissions where required materials are not provided by published deadlines.

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8.           Approval of Materials

All signage, promotional materials, advertisements, and artwork must be submitted for prior written approval. The Organiser reserves the right to reject, remove, or require amendment of any material deemed inappropriate, non-compliant, or inconsistent with the Event’s standards.

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9.           Floor Plan Amendments

The Organiser reserves the right to amend the exhibition floor plan at any time in the interests of the overall Event, including relocating allocated exhibit space when reasonably necessary.  Participants will be notified of any changes as soon as practicable.

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10.        Condition of Admittance

Full payment of all outstanding invoices, including representative registrations and any additional fees, must be received prior to the commencement of the Event. The Organiser reserves the right to refuse admittance to any Participant or representative whose account remains unpaid, unless otherwise agreed in writing.

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11.        Compliance with Conditions and Venue Rules

Participants agree to comply with all terms and conditions issued by the Organising Committee and the venue. Participants must not breach any lease, licence, or venue requirements applicable to the Event premises.

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12.        Stand Construction and Safety

Participants must ensure that all structures, signage, and displays comply with venue regulations and workplace health and safety requirements. No display may encroach upon adjacent exhibit space or obstruct aisles or emergency exits.

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13.        Damage to Venue

Participants are liable for any damage caused to the venue, including walls, floors, ceilings, fixtures, or fittings. All associated repair or reinstatement costs will be charged to the Participant.

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14.        Indemnity – Distribution of Materials

Participants indemnify and hold harmless the Organiser, Organising Committee, and venue from and against any actions, claims, proceedings, losses, damages, costs, or expenses arising from the distribution of samples, promotional materials, or other items during the Event.

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15.        Limitation of Liability

The Organiser will take reasonable precautions to safeguard participant exhibit space, entitlements and property but accepts no responsibility for loss, theft, damage, or destruction of any property, however caused. All property is brought to the Event at the sole risk of the Participant.

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16.        Subletting and On-Selling

Participants must not assign, sublet, share, or on-sell sponsorship entitlements or exhibit space, nor display products, services, or materials not directly related to their approved participation, without the prior written consent of the Organiser.

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17.        Breach and Remedies

In the event of non-compliance with these Terms and Conditions or any other requirement stipulated by the Organiser, the Organiser reserves the right to terminate the participation agreement, resell the exhibit space, or appoint a replacement Participant. In such circumstances, all monies paid will be forfeited, and the Organiser shall not be liable for any loss or damage suffered by the Participant.

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18.        Event Changes, Postponement or Cancellation

The Organiser reserves the right to change the venue, date, speakers or program details at any time.  Participants will be notified of any changes that may materially impact their participation. If the Event is postponed, your participation will automatically transfer to the new date. If you are unable to participate in the rescheduled Event, you may be eligible for a refund. If the Event is cancelled, participants are entitled to a refund or can elect to transfer to another event, at the discretion of the Organiser.

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19. Policy Updates

This Policy may be amended from time to time, and the current version will be made available on Black Sheep Events’ website.

This Policy was last updated on 26 March 2026

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