Black Sheep Events Pty Ltd and its related entities are committed to protecting the privacy of Personal Information collected over the course of delivering event management and association services.

Black Sheep Events complies with the Privacy Act 1988 (Cth), including the Australian Privacy Principles (APPs), which govern the collection, use, disclosure, storage, and handling of Personal Information.

A copy of the APPs is available from the Office of the Australian Information Commissioner (OAIC) https://www.oaic.gov.au/

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1. Collection of Personal Information

Black Sheep Events collects Personal Information where necessary for the proper performance of its services and obligations.

Personal Information includes information or an opinion that identifies an individual and may include:

• Name, organisation and position

• Contact details (email, phone, address)

• Event participation details (e.g. registration, attendance, preferences)

• Dietary requirements or accessibility needs

• Any other information required for event delivery

Personal Information may be collected:

• Directly from individuals

• From clients, sponsors, exhibitors, or other stakeholders

• Via event registration platforms, event websites, and digital tools

• Through communications, surveys, or publicly available sources

Where practicable, Personal Information will be collected directly from the individual concerned.

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2. Purpose of Collection

Personal Information is collected and used for purposes including:

• Delivery and management of events and related services

• Administration of registrations, attendance, and participation

• Communication with attendees, clients, and stakeholders

• Facilitation of event planning and coordination (including venues, catering and suppliers)

• Financial administration and payment processing

• Marketing and promotion of current and future events

• Compliance with legal and contractual obligations

Black Sheep Events may also use Personal Information for secondary purposes where such use is related to the primary purpose and would be expected.

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3. Sensitive Information

Where necessary for event delivery, Black Sheep Events may collect Sensitive Information (such as dietary or accessibility requirements).

Sensitive Information will only be:

• Used for the purpose for which it was provided

• Disclosed with consent where required or authorised by law

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4. Disclosure of Personal Information

While delivering services, Black Sheep Events may disclose Personal Information to:

• The Event Owner

• Venues, suppliers, and contractors engaged in event delivery

• Sponsors, exhibitors, or partners (where relevant to participation)

• Third-party service providers (including technology and payment platforms)

Such disclosure will be limited to information necessary to fulfil the relevant purpose.

Black Sheep Events does not sell or otherwise commercially exploit Personal Information.

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5. Third-Party Platforms and Data Processing

Black Sheep Events uses third-party systems and platforms to deliver its services, which may include:

• Event registration and abstract management systems

• Payment platforms (including Stripe, Airwallex or equivalent providers)

• CRM and marketing systems

• Cloud-based storage and collaboration tools

These providers may store or process Personal Information on behalf of Black Sheep Events.

While reasonable steps are taken to engage reputable providers, Black Sheep Events does not control and is not responsible for the independent privacy practices of such third parties.

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6. Overseas Disclosure

In providing its services, Black Sheep Events may disclose Personal Information to third-party providers located outside Australia.

By engaging with Black Sheep Events or participating in an event, individuals acknowledge that their Personal Information may be transferred to overseas recipients, and consent to such disclosure where required.

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7. Data Security and Retention

Black Sheep Events takes reasonable steps to protect Personal Information from misuse, loss, unauthorised access, modification, or disclosure.

Personal Information is retained only for as long as necessary to fulfil the purposes for which it was collected, or to comply with legal and contractual obligations.

Client and financial records are retained for a minimum of seven (7) years.

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8. Access and Correction

Individuals may request access to, or correction of, their Personal Information held by Black Sheep Events, subject to any legal restrictions.

Requests should be made in writing using the below contact details.

Black Sheep Events reserves the right to verify the identity of the requesting individual prior to releasing any information.

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9. Direct Marketing

Black Sheep Events may use Personal Information to provide information about events, services or opportunities that may be of interest.

Individuals may opt out of receiving marketing communications at any time by:

• Using the unsubscribe function; or

• Contacting Black Sheep Events in writing using the below contact details

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10. Cookies and Website Use

Black Sheep Events’ website and websites managed by Black Sheep Events may use cookies and similar technologies to enhance user experience and collect usage data.

This may include information such as browser type, pages visited and time spent on the site.

Users may disable cookies via browser settings, noting that this may impact website functionality.

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11. Complaints

Any complaints regarding the handling of Personal Information should be submitted in writing to Black Sheep Events.

Black Sheep Events will investigate and respond within a reasonable time.

If the outcome is not satisfactory, complaints may be referred to the Office of the Australian Information Commissioner (OAIC).

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12. Policy Updates

This Policy may be amended from time to time, and the current version will be made available on Black Sheep Events’ website.

This Policy was last updated on 26 March 2026

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